Event planning guide

For all events and event organisers it is essential you have appropriate insurance to cover all aspects of your event.

We recommend this to include:

• Public liability Insurance - In the sum of at least £5m, £10m if possible.
• Employers Liability Insurance -This will cover all your staff and volunteers whether paid or not.
• Event Cancellation Cover - This sometimes can be difficult to get and does not always cover you if you have to cancel your event due to the weather as this is classed as an 'Act of God'. However, if you go through a specialist broker and ask specifically for Pluvius / Cancellation cover you may have more chance.

More information regarding adverse weather cover insurance can be found Adverse Weather Insurance

Organisers will be required to produce evidence of their insurance cover together with that of any exhibitor, performer, sub-contractor, caterer etc. whom they have instructed/authorised to take part in the event.

If you are part of a national charity or a voluntary group, contact your headquarters. You may already be insured or have access to discounted rates.

The Council is not able to offer insurance cover for events arranged by members of the public or other organisations. However, you could contact either:

Zurich Municipal, through their Community Insurance Centre (CIC), can offer Charities, Communities and Voluntary Sector Organisations valuable advice to enable these organisations to meet their risk management and insurance needs.

or

Access Insurance who specialise in insurance for Community Groups and Community Centres

Please note that any insurance contact details above are not a recommendation from Stockton Borough Council. It is up to you as organiser to satisfy yourself that the insurance cover you are quoted for is appropriate to your specific needs for your specific event.