Street Naming and Numbering Policy and Procedure

3.1 Contact should be made with the Council's officer responsible for Street Naming and Numbering as soon as possible after the development has been granted planning permission. An informative regarding this should be included on the planning decision notice.

3.2 Guidance notes for developers and applicants are available on the Councils website.

3.3 Property developers should not give any postal addresses, including post codes, to potential developers, directly or indirectly, before the Council has issued formal approval in writing. Problems can arise if purchasers have bought properties which have been marketed under an unofficial name and legal documentation has already been drafted. The Council will accept no responsibility for costs incurred by individuals or property developers for failure to follow this policy.

3.4 Applications for street naming and numbering should be sent, in writing, to the address given in Section 1.4 of this policy document. Each application must include, as a minimum, the following information:

• a location plan clearly identifying the new scheme in relation to existing streets or means of access
• a detailed plan of the development showing the approved road layout clearly marked with the properties, frontages and plot numbers. This plan must indicate the postal delivery point for each property in context to the adjacent highway
• for developments that are sub-divided at unit or floor level for example a block of flats, an internal layout plan should be provided. this plan shall be clearly marked to show the main entrance to the property in relation to the adjacent highway
• for any new street, the applicant should suggest possible street names. Several suggestions should be made in case the Council or Royal Mail object

3.5 Property developers are encouraged to suggest names for new streets for consideration against the criteria contained within this policy. The Council may accept the suggestion or object to it and offer an alternative. Once a suitable suggestion has been selected, agreement with the developer will be sought. If no agreement can be made, the final decision will be made by the Director of Community Services and Transport in consultation with the Cabinet Member for Environment and Transport.

3.6 When naming and numbering is complete, the Council will contact Royal Mail who will allocate the post code and add the property to their database.

3.7 Once Royal Mail have allocated the post code, the Council will provide the applicant, in writing, with official confirmation of the full postal address.

3.8 The Council will notify all statutory bodies or agencies who have requested address change information. A list of those notified is shown in Appendix 1.

3.9 Where developers have not followed the Council's policy and occupation of the property has taken place, the Council will endeavour to contact the owner or developer to ask for an application to be made. If an application is not forthcoming, the Council will allocate a postal address and charge the owner or developer retrospectively. The Council will not accept responsibility for any costs incurred by the owner or developer of a property as a result of a retrospective application brought about by a developer not following this policy.