Stockton-on-Tees Borough Council Permit Scheme

18.1 Payment options

All promoters except those on behalf of the highway Authority will be required to pay fees for permits and may have to pay a penalty if they receive a Fixed Penalty Notice for a permit related offence. Permit Fees and FPN penalties will be kept as separate accounts:

Payment Options are:

• Electronic payment using Bankers Automated Clearing Services (BACS) -

o   For BACS payment the Promoter must support the payment with details of the Permit/FPN reference covered by the payment and the amount paid

• Post via cheque to the finance department stated on the invoice

o   When paying by cheque the Promoter must support the payment with details of the permit reference covered by the payment and the amount paid.

The Promoter must set up payment facilities, provide contact details and agree method of payments with the Permit Authority Finance Department PRIOR to requesting Permits.

18.2 Permit Fee payment and reconciliation

There is no legislative process regarding reconciliation and invoicing arrangements and promoters do differ therefore some flexibility must be provided.

The Permit Authority will confirm the frequency, reconciliation model and invoicing process with the promoters prior to the commencement of the Permit Scheme.

The Permit Authority will submit a draft invoice to the promoters for a specified period prior to the generation of an invoice to enable them to reconcile the charges. 10 working days will be allowed for reconciliation of the charges prior to actual invoice.

Invoices will be submitted to the promoters if:

• no challenge is received within the 10 working days timescale allowed
• all charges are agreed.

Should a challenge be received the charges will be reviewed and any amendments made by agreement with the promoter.

The Permit fee invoice overview process is documented below:

• invoices will be submitted monthly in arrears
• payment terms will be as per the invoice
• Non-payment of the invoice will be as per the Permit Authority's standard non-payment of invoices chase path procedures