Data Subject Access Request (DSAR) Policy

Some types of personal data are exempt from the right of subject access and so cannot be obtained by making a DSAR. These exemptions include but are not limited to the following:

• information relating to third parties or individuals, for example other people's information such as date of births
• GP report or sibling information
• confidential references, for example confidential references for job applications
• research, history and statistics, for example information used as part of an ongoing study, if it is not presently being used to make decisions about an individual
• publicly available information, for example information already in the public domain that can be sourced elsewhere
• crime and taxation, for example during a live investigation
• management information, for example during restructuring or redundancy process
• negotiations, for example during the negotiation process and the information may change the outcome
• legal advice, for example if someone had sought legal advice about the individual
• health, social care and education records, for example if they may cause harm or create risk
• there are different rules when asking for access to adoption records and information about this can be found on the Adoption Tees Valley access to birth records webpage

Before information is released to you, it will be reviewed by an Officer and redacted in accordance with the exemptions outlined above. If you require any information regarding the reasons for redaction in the information you have been provided with please contact the Information Governance Team.

Redaction is the term used to describe the editing process whereby information is removed from a record. This is done by blocking out individual words, sentences or paragraphs.